(This is an Open Letter guest post from travel expert Tim Leffel, who wants to help public relations (PR) and marketing folks who are stumbling around in the dark regarding Web-based tourism development.  Anyone who still deals with a recalcitrant boss about these issues, even if you aren’t in travel and tourism, will find something helpful in his suggestions.)

Dear person who handles the marketing budget for your travel destination:

In case you have not been reading the news, the media landscape rug has been pulled out from under you. What have you done to adjust?

I’m a travel writer who writes a lot and travels a lot. In the past year, I’ve had two dozen PR and marketing people working in travel tell me that their boss or executive board is at least a decade behind the times in their marketing focus. While my contact person telling me this may be clued in to what matters, the people controlling the marketing purse strings are still fully stuck in the old world they understand, namely print and TV press and advertising.

A couple of times a month, I’ll get a call or e-mail from some PR person about an article I wrote for Perceptive Travel, the Practical Travel Gear blog, or Luxury Latin America—all sites I run myself. The caller needs to put together some kind of ad value report to show their boss or board because, well, that’s the way it’s always been done and that’s the report that has to be written. If the article can’t be measured in monetary terms, it doesn’t matter in their eyes, regardless of how many visitors it brought to their door.

The problem is, while that may have sorta worked in the print world, it doesn’t on the Web.

It was never a very accurate gauge anyway, as this article will attest:   Why most magazine industry metrics are bogus (and that’s from a publishing industry trade!) Anyone on the inside can tell you the circulation numbers are bogus, the published advertising rates are bogus and the demographic breakdowns are bogus.

But at least the suits are used to those particular stretches of credulity. On a website, however, this is an exercise in futility; an invitation to just make up a bunch of numbers to please the boss.

There’s no such thing as a “full page ad” to value to start with. Just banners. There’s no real circulation—just unique monthly visitors and page views. And how do you place an ad value on an article that people will keep reading for years, month after month? How do you value a link to your site? For someone who knows about search engine optimization, that link is very valuable. To a visitors’ bureau board member who still doesn’t know what a blog is, it’s worth far less than a one-paragraph newspaper mention.

Everybody’s heard of the Detroit Free Press, right? So it must be more valuable than being on something called BoingBoing, right? (Um, hate to break it to you, but no. It’s not even close. Besides, the Free Press is the one that had to cut back home delivery to three days a week because it’s a financial wreck.)

I promise you that your potential visitors, including the ones who increasingly can’t remember the last time they read a newspaper, are getting their information from all over the Web and from social media. They are relying less and less on what the traditional gatekeeper people you always pitched (newspapers and magazines) have to say. Unfortunately, this means you have to work much harder now.

Your universe of 20 magazines and 50 newspapers is now a few less of those, but 100 or even 500 blogs. And some of those writers contribute to multiple outlets. You’re no longer pitching an outlet, you are pitching a person: an influencer. The good news is, you get to the right influencers, you’ve got champions who will send you visitors by the planeload, year after year.

This requires a radically different approach and a vastly more fragmented way of spending your resources. Buying one of those silly “special advertising sections” in a general travel magazine is going to pale in effectiveness compared to spending that same amount on Google Adsense and 20 specialized travel websites. Inviting a dozen freelance print writers on a press trip will get you spotty results over time, but inviting a dozen prolific writers who blog on subjects specific to your destination’s appeal will pay off for years and send measurable traffic to your official site.

Here are six things you can do right now to drastically improve your destination’s marketing effectiveness and pull in more visitors:

1) Figure out who is already writing about your destination and engage them the way they want to be engaged. This may be e-mail, Twitter, phone, Facebook or LinkedIn. It is almost surely not by spraying them with press releases.

2) Figure out which blogs and sites are already sending visitors to your website. (You do monitor your stats weekly, right? You do have Google alerts set up, right?) Those are obvious ad targets for the marketing people and those are editors/bloggers your publicists need to be talking with. First go thank them, then build a relationship.

3) Spend some time researching which websites and blogs are a great match for your visitor demographics. As a cheap destinations expert, I hear regularly from and/or have been on press trips with Honduras, Hungary, the Czech Republic, Malaysia, parts of Mexico and Panama. I haven’t heard a peep from most of the other destinations profiled in The World’s Cheapest Destinations book or on my blog, even though I am quoted in the major media every month and my blog is one of the top 100,000 sites on the web. I’m the best-known travel writer in Nashville, Tennessee, but in a decade of living here I’ve never heard from the city’s visitors’ bureau. That’s just silly. If you run a family travel destination or attraction and don’t have Sheila Scarborough or the Traveling Mamas on your radar, you’re missing a huge opportunity. It’s even easier to target sites focused on specific geography. For some destinations there are fewer than 10 people who generate 80 percent of the search engine hits. For a place like Nicaragua it’s two or three. Do you even know who they are? Those people should be on your cell phone’s speed dial.

4) Add every relevant site to your RSS feed and visit them often. (You do have an RSS reader set up don’t you?) You can’t pitch to blogs if you don’t know their style, tone and subject matter (or at least follow them on Twitter if that’s your thing.) Blind pitching doesn’t work anymore. Mass market advertising doesn’t work anymore. You need to focus and converse, not broadcast.

5) Stop worrying about bragging rights. Sure, it’s great to say “As featured in Travel + Leisure” when they write a few sentences about your destination on page 148, right behind the fold-out ad for Lexus, but in terms of influencing travelers to visit, did it matter? Was that one-page magazine ad that ran for one month really more effective than advertising on 20 very well-matched websites or blogs for an entire YEAR? Focus on the actual objective, not on what sounds impressive on a report.

6) Listen to your people at the bottom. The most junior people in your organization probably already know what needs to be done. They don’t have your built-in preconceptions and prejudices and will always be two steps ahead of you. Give them a budget, stop worrying about whether they are “wasting time on Facebook,” and turn them loose.

If you still have questions after reading this, let’s get together at Travel Media Showcase or Visit Europe Media Exchange (VEMEX) or have a drink in your destination’s best pub. (“Will work for beer.”)

But if you really want to jump on the social media train with both feet and don’t know where to start, keep reading this blog…or just hire Sheila and Connie!

Tim Leffel is the author of three travel books, editor of the award-winning webzine Perceptive Travel, and editor of several blogs.

He still likes to write for magazines too.

You can see his portfolio and contact information at TimLeffel.com.

I see it over and over again.

In between the squawking about how blogs are already passe and how Twitter is going mainstream, there is a fundamental Old School operating concept of the Web and social media that is routinely ignored by many organizations, mostly through what I suspect is simple lack of knowledge and fear of a netiquette misstep.

Here it is  –  they fail to acknowledge the link.

If a blog links to your business/organization/nonprofit/product/service, the simplest way to acknowledge is to leave a comment on the blog post that linked to you.

If someone links to you in their Twitter stream, then acknowledge with a return tweet.

If someone writes on your business Facebook page Wall or uploads a great fan photo, write something back.

When someone links to you, particularly in a two-way conversation tool like a blog, that is the blog author’s way of saying “I acknowledge you and find you link-worthy.” Someone is talking about you with that link. It may be good. It may be bad. The important thing is that they’re digitally waving at you.

If I were a real, live person standing in front of you waving, would you ignore me, or would you engage and talk about your business/organization/nonprofit/product/service?

Of course, you’d engage….unless you don’t care, in which case, you’re on the wrong blog and there’s nothing for you here at Every Dot Connects.  (Go watch old Van Halen videos, maybe?)

You should acknowledge because people behind keyboards are real, too, and links are important.

Links are the coin of the realm online.  They are a “vote of trust.” They drive Google authority. They are a powerful “communication path.” They provide helpful background information.

Most wonderfully, they can shed light on hidden gems that might otherwise be lost in the Webby flood. Through a well-placed link, an influential blogger or wired journalist can bring millions of people’s attention to worthy Susan Boyle-like businesses or services that would otherwise labor in obscurity.

Sure, if you’re a big business with lots of Web traffic (or a small organization with a tiny staff, or a one-person organization like me who writes for more than one blog) it’s tough to keep up with all the inbound links. I discussed this issue on Twitter with the ebullient Dell online community guy Richard Binhammer, who said that while he and his company certainly keep track of who is linking to Dell and its blogs, they only go back and provide “commentary when warranted.”

Well, sure. Some conversations in real life are ignored when appropriate, some just get a cursory nod or “hey, thanks” and others elicit a more active exchange. It’s the same online.

This assumes that there is a mechanism in your business or organization that TELLS you when there’s an inbound link, and from whom.

I think that half the battle with lack of response to links is that the right people….

1. Don’t even see data about links or Web traffic or Facebook business page commentary, and
2. Don’t know what to do with the data if they get it.

The answer is to:

1. Get an internal communications system set up so that you see, immediately, when people link to you (to start, here’s how to see when someone links to your site and where to set up a Google Alert for your URL.)  Then….
2. Recognize the value and acknowledge the link.

As a travel writer and tourism consultant, I link to travel-related and state/county/city tourism organizations all the time.  Usually, I am trying to highlight a place in a positive way because I love and support travel.

The only way I can ever get a comment response to those links in my blog post is to send an email to the linkee, saying, “Hey, I linked to you. Come say hello!”

Um, I’ll wait here while y’all think about the absurdity of that.

Don’t be “that guy” online  –  acknowledge the link.

I’m getting ready to leave on a press/media trip to Hutchinson, Kansas;  several of the city’s public relations and marketing folks decided that bloggers and wired writers offer a different way to get the word out about their destination.

My travel-related posts will be over on my Family Travel blog and the Perceptive Travel blog, but there’s an online angle here that’s intriguing. Some in Hutchinson have already impressed me with their Web connections – over 1,100 in the WhatsUpHutch.com Facebook group. Go, small town social media!

I don’t know that everyone I’ll encounter will be quite as plugged in, however.  Something that I noticed on the China 2.0 Tour was bouncing around in my head this morning, and as I was getting ready to send an email to one of the trip organizers about dealing with wired writers, it occurred to me that I should write a blog post instead.

That’s because someone like me thinks a bit differently than a mostly-print writer. We’d rather write a blog post to reach many than an email to reach only one, and we’d rather do it NOW.

Public. Rapid. Sharing.

That’s why we’re different, and for people who are used to dealing with print writers and journalists, there are a few other things you should know:

• We may be talking about your organization or destination before we even get there. We talk about it on Twitter and on Facebook. Our TripIt widget on our LinkedIn profile says we’re coming your way, and we’re bookmarking Web sites using StumbleUpon or Delicious for some advance research. Can you hear us?  Do you have rudimentary Google Alerts set up? Do you know how to search Twitter?
• We’re immediate, or at least pretty darn quick. You’re used to seeing print articles a few weeks to a few months after a journalist visit, but bloggers are different. Many of us are blogging while we’re still hearing briefings or touring attractions. We’re posting videos on YouTube. We’re uploading photos of your destination on Flickr.  We might be talking about lunch and dinner on Yelp. We’re uploading photos and comments to our Facebook page.  Constantly.
• Where are you on the Web? Does your organization have a blog? A Flickr pool? A video channel? Are you on Twitter? Where’s your Facebook page or group? Not to be dismissive of people’s efforts, but you’re not knocking anyone’s socks off these days simply by having a Web site.  A Web site is a given, like a phone number. Please tell us where you are – if we like your stuff, we’ll be linking to it and talking about it.  Do you see our links coming in? Come on over and comment on whatever we’ve posted.
• Everything is on the record and recorded unless you say otherwise, right up front.  Our style with speakers is a little different   –  for presenters or PR folks who aren’t used to geeks, it’s like a digital Normandy invasion. We all arrive in some conference/briefing room and swing into action. We’re crawling under tables looking for electrical outlets to plug in our stuff, we’re opening laptops, we’re aligning our Web cams to live-stream your presentation to the Web as it happens, we’re firing up to live-tweet on Twitter using our iPhone, we’re holding up our Flip video cameras to start shooting, we’re snapping photos and uploading them right then.  You’re ON, not only to the bloggers, but to everyone outside the walls who is in the blogger’s many networks (and questions will come in via Twitter and video chat boxes from those who are watching and listening outside the conference room.)  Don’t be alarmed. You want reach, you got reach!

For organizations who are used to a lot of “control” and one-way broadcast of their message, it’s a bit disconcerting to look at people who all seem to have data streams coming out of their bodies, going who knows where.

In my experience, wired writers and bloggers are generally a pretty sharing, friendly group although our communications techniques may be different than what you’re used to.  We’re big on authenticity and transparency, and we talk about things that we like.

Be the one we talk about. Be ready to engage.